Municipal Transformation plays an integral role in the maximizing of sustainable service delivery. Jozini Municipality operates within a sphere of continuous progressive transformation. This is made possible through the implementation of transformative strategies which will ultimately feed into building a strong municipal administrative system and processes. The municipality is geared towards the transformation through the implementation of the Human Resource Strategy and Plan.
Human Resource Strategy and Plan
Jozini Municipality has reviewed the Human Resource Strategy and it was approved in May 2021 and it is currently under review. The HR strategy focuses on promoting comprehensive administration which is proficient and operative that will enable the municipality to meet its development needs.
The Municipality must ensure that financial and capacity resources are provided to meet the needs of the communities as indicated in the IDP Review, and that would also enable the adherence to the vision, objective and strategies.
The foundation of the Human Resources function is a Human Resources Strategy which supports the Integrated Development Plan of the municipality. Jozini Municipality has an adopted Human Resources Strategy which addresses the following:
- Training and development
- Labour Relations
- Personnel Administration
- Organisational Development
- Employee Assistance
The vision of Training and Development is to ensure that Council has a skilled and capable workforce to support inclusive growth and development of skills within the municipality. This is achieved through co-ordinating and providing quality assured skills development and training to Council employees to ensure that they function at an optimal level thus contributing to effective and efficient service delivery.
Implementation of the HR Strategy:
- The municipality holds weekly TOP MANCO meetings and monthly Extended MANCO meetings to ensure that the organizational culture is maintained. Human Resources is a standing item in MANCO meetings where HR issues such as the Organogram, recruitment, trainings, attendances etc.
- Critical skills are retained in terms of the skills retention policy, whereby staff is constantly trained thereby ensuring capabilities for suitable for promotions. All budgeted vacant positions are advertised in terms of the employment equity plan and the selection process is determined by the EEP
- All senior managers (S54/56) undergo a competency testing through SALGA prior to their appointment. The gaps in training for those managers are identified during this process which informs the Personal Development Plan. Employees and Councillors are provided with CPMD and MFMP trainings.
- The HR Policies are reviewed annually and workshopped to the relevant stakeholders
- Annual skills audits are undertaken and this informs the workplace skills plan as a meansfor identifying opportunities for further growth and development.
- Continuous induction programs are undertaken to introduce new employees to the organisation culture.
Organisational Development
The Council strives to maintain and enforce a strict workflow to ensure: –
- Uniformity
- Security
- Accessibility
- Transparency
during the reporting procedure, from report preparation to the finalization or implementation of recommendations and resolutions. There are 5 Portfolio Committees which are scheduled to meet every month that feed into the 1 EXCO per month. All reports are approved by the Municipal Manager before they are placed in an agenda.
Institutional Arrangements
The purpose of conducting an institutional analysis is to ensure that the municipal development strategies take existing institutional capacities into consideration and that institutional shortcomings are addressed. Jozini local municipality was established in 2000 in terms of the Municipal Structures Act, 1998 (Act No. 117 of 1998). The municipal offices are at Jozini Town. The municipality also hosts the uMkhanyakude District offices situated in Mkhuze town. There is also a satellite office in Ingwavuma town.
Municipal Council
The Council of Jozini Municipality comprises of 23 ward Councillors and 45 Councillors in total, with eight (9) EXCO members. The EXCO is chaired by the Mayor, Honourable Cllr M Mathe and the Council is chaired by the Speaker, Honourable Cllr DP Mabika.
The Municipality has all the powers assigned to it in terms of the Constitution as well as relevant national and provincial legislation. The executive and legislative authority is vested in the Council. The Council therefore, takes all the major decisions of the Municipality including delegation of powers to political office bearers, Council committees and officials.
There are 5 portfolio Committees established for political oversight over departmental activities and making recommendations to Council. It is in these committees where policy issues are debated thoroughly prior to their submission to the Council for adoption.
Through Portfolio Committees, Councillors are able to give political direction to the administrative programmes of Council. The table below highlights the Portfolio Committees that have een established to contribute to effective decision-making in processes of governance and ensure effective implementation of service delivery projects and monitoring thereof.
Organisational Structure / Organogram
The municipality has developed an organogram based on the mandate, powers and functions and need for effective administration. The new organogram was approved in May 2022 with the IDP.
The organizational structure makes provision for the following departments and strategic programmes:
- The office of the Municipal Manager
- Corporate Services
- Planning and Economic Development Planning
- Infrastructure
- Community Services
- Finance
The implementation of the organogram is a priority for the municipality given a need to create sufficient capacity to implement the IDP and render services effectively. The organogram is revised continuously to cater for the changing needs of the municipality. There are 6 section 56/57 managers and 5 of them are filled. The municipality has 6 financial management intern positions which are funded by treasury and they are all filled. The municipality also has General Workers which are on contract.
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- Office of the Municipal Manager
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- Office of the Municipal Manager 2
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- Corporate Services
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- Budget and Treasury
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- Budget and Treasury 2
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- Planning and Evonomic Development
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- Technical Services
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- Community Services
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- Community Services 2
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- Community Services 3
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- Community Services 4
Municipal Institutional Capacity & Status of Critical Posts
The organogram shows an overview of the municipal administrative structure which has been approved by Council. The Municipality consists of six main departments i.e. Corporate Services, Finance, Community Services, Technical Services, Planning and Economic Development as well as the Office of the Municipal Manager.
The following positions have since been filled respectively:
- Municipal Manager: Mr. JA Mngomezulu
- Chief Financial Officer: Mr. MT Nkosi
- Executive Director Community Services: Mr. LB Mpontshane
- Executive Director Planning and Economic Development: Ms. N Ndaba
- Executive Director Corporate Services: Mrs. LA Mncwango
There is one vacant position i.e. Executive Director Technical Services but there is someone Acting in the position (the municipality is in a process of filling it).
All Senior Management posts are considered as critical posts.
The filling of vacancies has been prioritised to enhance the vacancy rate while the staff cost
effect on the overall OPEX (Operating Expenditure) is being monitored to ensure that it does
not exceed the ratio of 40% of OPEX.
Jozini Municipality has six departments which are aligned to five National Key Performance
Areas. Below, an overview is given in terms of each department’s units:
Municipal Departments & Functions
Municipal Department
Unit
Core Functions
Municipal Department
1. Office of the Municipal Manager
1.1
Overall Strategic Management of the Municipality
Municipal Manager (Mr JA Mngomezulu)
1.2
Office of the Municipal Manager
Vacant: Manager: Office of the Municipal Manager
1.3
IDP
Ms. Samke Mkhize: Manager: IDP
1.4
PMS
Mr. Zweli Mpontshane: Manager: PMS
1.5
Internal Audit
Ms. Andisiwe Mhlanti: Manager: Internal Audit
1.6
Risk Management Services
Mr Zenzele Ngema: Manager: Risk & Compliance
1.7
Communications
Ms. Sinenhlanhla Mthembu: Manager: Communications Mr. Nhlonipho Ndlovu: Assistant Manager: Communications
1.8
Youth Development & Support Services
Vacant: Manager: Youth Development & Support Services Mr. Siyabonga Myeni (Acting)
1.9
Office of the Mayor
Vacant: Manager Office of the Mayor
1.10
Office of the Speaker/ Public Participation Services
Mr. BC Nsukwini: Manager: Office of the Speaker Mr. Xolani Nkosi: Assistant Manager: Public Participation
1.11
Satellite Offices
Mr Khulani Dlamini: Manager: Ingwavuma Satellite Office Mr. Mzwandile Dlamini: Assistant Manager: Mkhuze Satellite Office
1.12
Legal Services
Ms. Siphelele Mpontshane: Manager: Legal Services
Municipal Department
Unit
Core Functions
Municipal Department
2. BTO - Budget & Treasury Office
2.1
Overall Strategic Management of the Department
Mr MT Nkosi: CFO: Budget & Treasury Office (BTO)
2.2
Revenue & Expenditure Management Services
Mr. Vusi Gumede: Manager: Revenue & Expenditure Ms. Ncediwe Ntini: Assistant Manager: Expenditure Management Mrs. Ntombi Dube: Assistant Manager: Revenue Management
2.3
Budget Planning & Reporting & Asset Management Services
Mr. Xulu: Manager: Budget Planning & reporting Services Ms Kholeka Cele: Assistant Manager: Budget Planning Ms. Nxumalo: Assistant Manager: Asset Management Services Mr. Sakhize Mhlongo: Assistant Manager Financial Reporting
2.4
Supply Chain Management (SCM) Services
Vacant: Manager: Supply Chain Management (SCM)
Municipal Department
Unit
Core Functions
Municipal Department
3. Corporate Services
3.1
Overall Strategic Management of the Department
Mrs. LA Mncwango: ED: Corporate Services
3.2
Human Resources
Mrs. Mpume Gumede: Manager: HRD Mr. Siyabonga Myeni: Assistant Manager: HRM
3.3
General Administration Services
Mr. Banzi Buthelezi: Manager: General Administration Mrs. Madlopha: Assistant Manager Council Support
3.4
Information Communications & Technology
Mr Scelo Dube: Manager: Information Communications & Technology
Municipal Department
Unit
Core Functions
Municipal Department
4. Planing & Economic Development Services
4.1
Overall Strategic Management of the Department
Ms. N. Ndaba: ED: Planning & Economic Development Services
4.2
Spatial Planning & Land Use Management & GIS
Mr. Siboniso Myeni: Manager: Development Planning Services
4.3
Building Control & Enforcement
Mrs. Thuli Ndaba: Manager: Building Control & Enforcement
4.4
Housing Implementation & Coordination
Mr. Thabani Dludlu: Manager: Housing Implementation
4.5
Local Economic Development (LED) & Tourism Services
Mr. Sabelo Mabaso: Manager: LED & Tourism Services
Municipal Department
Unit
Core Functions
Municipal Department
5. Community Services
5.1
Overall Strategic Management of the Department
Mr. LB Mpontshane: ED: Community Services
5.2
Public Safety Services
Mrs Zama Khumalo: Manager: Public Safety
5.3
Environmental e Management Services
Mrs Nozipho Khumalo: Manager: Environmental Services
5.4
Municipal Library Services
Mr. Bhekie Mdletshe: Manager: Municipal Library Ser.
5.5
Disaster Management & Fire Rescue Services
Mrs. Ayanda Gumede: Manager:Disaster Management & Fire
5.6
Special Programmes & Municipal Enterprises
Mr Sifiso Nsele: Manager: Special Programmes & Municipal Enterprises
5.7
Social Development Services
Mrs. Busi Mngomezulu: Manager: Social Development Services
Municipal Department
Unit
Core Functions
Municipal Department
6. Infrastructure & Technical Services
6.1
Overall Strategic Management of the Department
Vacant: ED: Technical Services
6.2
Project Management Unit (PMU)
Mr Nkala: Manager: PMU & Building Services
6.3
Operations & Maintenance (O & M) Services
Mr. Simphiwe Bhengu: Manager: O & M Services
6.4
Roads & Storm-Water Services, Parks & Gardens & Cemeteries Services
Mr Xolani Kunene: Assistant Manager: Roads & Storm-Water
6.5
Building and Maintenance
Vacant: Assistant Manager: Building and Maintenance
ICT Governance Framework
In line with the National Corporate Governance of ICT Policy Framework, Jozini Municipality has an approved ICT Governance Policy. The purpose of ICT Governance Policy is to provide a strategic direction for the ICT Services supported by the ICT Strategy, to ensure that ICT goals are aligned with the IDP objectives, the risks are managed appropriately, and the ICT resources are used responsibly. In providing strategic direction, ICT Governance Policy enables the ICT team members to focus and contribute effectively towards the attainment of departmental goals which talks to the entire Municipality.
Municipal Transformation & Organisational Development : Swot Analysis
